Office Manager

THE COMPANY

Luster specializes in high-tech experiential activations that enable event guests, fans, and social followers, to engage with brands in truly unique ways. In 2011, we invented Hashtag Printing and today our products have been featured at over 1,500 events in 200 cities across the world, including iconic cultural experiences like the Grammy Awards, Olympics, Super Bowl, and Comic-Con International. Headquartered in Brooklyn, NY, our offices now wrap the globe in ten different countries.

With an ever-growing client list, we’re adding new team members and experiencing record company growth. We've achieved this with a highly motivated and diversely skilled crew. We’re looking for people who want to be part of something from the beginning, and help grow it a global powerhouse.

THE JOB

We are looking for a highly organized, experienced, and skilled Office Manager to join our growing company and manage our day-to-day operations to ensure organizational effectiveness and excellence. Reporting to the Director of Operations, the Office Manager will handle a range of administrative and operational functions, and provide organizational support to Luster’s team of over 30 employees.

The major responsibilities of the position are:

Office & Admin

Here at Luster the Office Manager keeps our NYC headquarters running smoothly and efficiently. Responsibilities include:

  • Facility maintenance and improvements

  • Administrative processes and systems

  • Vendor relations

  • Inventory of office supplies, snacks, etc.

  • Improvements, management, and staff assistance for office tech

  • Planning of office events

  • Office admin related budget

  • Management of front desk staff

  • Managing aspects of our pending office move

Bookkeeping & Accounting

  • Bookkeeping

    • Reconcile Salesforce and Quickbooks (monthly)

    • Manage relationship with our outsourced CFO vendor

    • Manage expense tracking software and processes

  • Accounts Receivable and Accounts Payable

    • Own accounts receivable process from when invoice is sent to payment collected

    • Capture weekly deposits - cash checks, record all incoming payments in QB

    • Help improve efficiency of AR process

    • Own and improve accounts payable process

HR

  • Onboarding preparation and coordination

  • First day orientation for new hires

  • General process and software training

  • Maintaining and improving employee handbook

  • Onboarding & Offboarding systems

  • Assisting with recruiting efforts

EXPERIENCE AND SKILLS

  • 3+ years of experience as an Office Manager, ideally at a similarly sized start-up

  • Strong communication skills

  • Excellent analytical skills and the ability to use spreadsheets

  • Exceptional organizational skills

  • Ability to think on your feet to reactively respond to issues or roadblocks

  • Thrives in a team environment

  • Strong problem solving skills and an insatiable desire to improve yourself, others around you and the business in general

  • An ability to thrive in a growing, and changing organization

OUR CULTURE

Luster is a truly unique company - a profitable, growing start-up that has never taken any outside investment and has no plans to exit. This allows us to optimize for the long-term success of the company. We will not burn ourselves out chasing a billion dollar exit. We will not waste time raising that next round of financing. We want to build a company that provides tons of value to our clients while providing a fulfilling, challenging and fun place to work, today and for decades to come.

Luster HQ is a laid back environment, full of hard workers that trust and rely on each other to deliver the best work possible. Everyone, regardless of role or experience is asked to think about how we can be a better company.

We pride ourselves on our transparency into how the business is run and how decisions are made. Everyone in the office should understand how they directly add value to the company, while also understanding, and learning from, the work of their colleagues.

BENEFITS AND COMPENSATION

In addition to a competitive salary, we offer an annual bonus as well as something that sets us apart from most other companies: our Share Appreciation program. This program ensures that as employees contribute to increasing the value of the company in the long-term, they are able to participate in that appreciation, in the form of a cash earn-out. There’s a lot of advantages to this program over conventional Stock Options, but we’ll save that for when you interview with us. Here’s a summary of our benefits and compensation:

  • Competitive salary

  • Annual bonus

  • Share Appreciation program

  • Health, Dental and Vision Insurance

  • Pre-tax commuter benefits

  • Pre-tax FSA accounts

  • Summer Fridays

  • Office snacks, Nespresso and Brooklyn Roasters coffee

  • Threes Brewing beer on tap

  • Monthly catered lunches

  • We encourage employees to take as much vacation they feel is appropriate, necessary, and/or desired. As long as goals are being met, there is no cap.

Luster is committed to Equal Employment Opportunity through attracting and retaining a diverse team of employees and creating an inclusive environment for all. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

APPLY FOR THIS POSITION

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